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Integration of Power BI in Microsoft 365 – Business Intelligence in Everyday Business Operations

How is Power BI integrated in Microsoft 365?

Microsoft Power BI is a comprehensive business intelligence platform that allows companies to analyse data and turn it into meaningful insights. Power BI is seamlessly integrated into Microsoft 365, providing users in Excel, SharePoint, Teams, and Outlook with easy ways to import data in real-time and visualise and analyse it in dashboards and reports without having to leave the application.

What are the benefits of this integration for businesses?

The integration of Power BI into Microsoft 365 offers the advantage of allowing users to perform data analysis in a familiar environment and quickly gain insights without switching applications. Additionally, data security is permanently ensured through the familiar M365 security features.

How is Power BI integrated into Microsoft 365 applications?

  • Power BI Integration in Excel

Power BI in Excel allows users to import and analyse data from several sources including local files, online data sources, and enterprise data sources. Users can import data from other Excel workbooks and connect to online data sources such as SharePoint lists. The integration of Power BI into Excel allows users to leverage their existing Excel skills for further analysis without leaving the Excel environment.

  • Power BI Integration in SharePoint

Embedding Power BI in SharePoint enables the creation of Power BI dashboards and reports directly in SharePoint, bringing data into the context of everyday work. This significantly simplifies access for report readers. Data visualisations can be strategically anchored to frequently accessed SharePoint Online pages, allowing report readers to analyse their data in a familiar environment. At the same time, the need for local files is reduced.

  • Power BI Integration in Teams

Integrating Power BI into the collaboration platform Teams allows for a direct connection of Power BI as an app or publishing Power BI dashboards and reports in Teams channels. Users can access these dashboards and reports without leaving Teams. Additionally, users can embed Power BI data visualisations directly into Teams chats and collectively discuss reports. The integration of Power BI into Teams offers many opportunities to make decisions quickly, easily, and collectively.

    • Power BI Integration in Outlook

    Embedding Power BI dashboards and reports directly into emails and sharing meaningful information with others is also possible in Outlook. This increases efficiency by ensuring that all recipients have the same context to make decisions together.

    How secure is the integration of Power BI in Microsoft 365?

    Data security is an important aspect of integrating Power BI into Microsoft 365 applications. Microsoft ensures data protection through various security features aimed at data privacy and security. Some security features implemented in the integration include:

    • Access Control: Microsoft 365 provides various tools for access control, such as restricting and controlling user access to data sources. With Power BI, users can set access rights to dashboards and reports to ensure that only authorised users can access sensitive data.
    • Encryption: Power BI utilises 256-bit AES encryption to ensure that data is securely transmitted and stored. Microsoft also offers encryption of data at rest and in transit to ensure that data is protected at all times.
    • Identity Management: Power BI utilises Azure Active Directory identity management to manage user identities and ensure that only authorised users can access sensitive data.
    • Monitoring and Auditing: Microsoft offers monitoring and auditing features to ensure that data accesses and changes are logged. This helps quickly detect and address potential security issues. In Power BI, user activities can be tracked through the activity log. The activity log can be used not only to understand user usage patterns and acceptance but also for security checks and compliance assurance.

    Summary of the article

    Important information reaches your target audience only when embedded seamlessly and effortlessly into everyday business processes.

    The integration of Power BI into Microsoft 365 offers a user-friendly, secure, and seamless way to analyse data, convert it into meaningful insights, and provide it to end-users in a targeted manner.

    We are happy to support you in improving the user experience and data security around Power BI in your organisation. Learn all about the efficient and simple integration of Power BI into Microsoft 365 – we are happy to advise you: